Has any ever received a request for outside email to send a location release?
I’m a little Skeptical…
It is pretty common for larger production companies, like NBC, ABC, etc to have their own location agreement that they need signed before they rent the space.
I just received one last week and informed her that communication was required through the Peerspace platform. It seemed very sketchy for them to inquire and ask that we email them directly when they were already using the platform to reach out to us.
Yes, that is common. I believe its fine as long as you book directly through peerspace.
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It’s common practice. As is exchanging phone number to arrange a scout, send additional pics, etc. As long as no money changes hands outside of Peerspace, as a previous host said, all is good.
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I agree that location releases are fine, and any production should get one to ensure they can legally use any media they create that shows your space. But be careful, they may try to incorporate other contractual matters as well. A few weeks ago a major studio wanted to shoot an interview in my studio and sent their “release” for me to sign. It essentially was a full contract regarding the booking that discussed fees and other matters that conflicted with the Peerspace agreement, and much of it was a gross overreach in the rights it would give them. Not surprisingly when I pointed this out, I did not hear from them again.
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This is a common ask from production companies. I generally don’t give out my email until after a booking is confirmed.
As mentioned above, these location agreements often violate Peerspace terms. I used to push back and explain that the rental contract is between them and Peerspace and not me, but this seemed to explode the producer’s minds. All they care about is that they have a signature on the document. So, I’ve resorted to signing, but include in the email some wording that mentions the potential irrelevance. I ask them to acknowledge in writing that they’re aware of this.
My experience is that whenever I pointed out some part of the contract I didn’t agree with, the production company easily accommodated me without much fuss. At times they would change the contract or ask me just to make a note, and at others, when it was too much trouble to send it to “legal” to be changed, they simply send me an email confirming the new terms.
Most location agreements begin by mentioning that the production company is paying the location $X for use of the space. This is neither true or accurate. They’re paying Peerspace and the amount they list is not my take-home after fees. Again, this never seems to matter to the line producers. They just want a signature on the document.
I agree with other replies here:
- Location releases are completely normal.
- Watch out for paragraphs with contractural agreements or get-out clauses, some production companies will add them in.
In the past (although it’s rare) I have redlined the paragraphs that I don’t agree with, signed it and send it back.
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If the renter has not yet sent a current/updated COI (I received one last night that expired over 4 months ago), should I not sign and send back their location agreement? I am waiting to accept the booking until they provide a current COI, but I worry that the signed location agreement may appear to commit me even before I have accepted the Peerspace booking.
Hi Mary. I tell guests/productions that their booking is not confirmed until we have the COI. If they do not have current insurance they can purchase asap from theeventhelper.com.
You want them to add you and any other owners as “Additional Insured” along with the location address.